Speed School Student Council

Meeting called to order in JB 107 at 7:00 PM

DOSAF: Shannon George

• Excused.
• The first Study Jam will be Monday at 7:30 location TBD.
• Mike will make sure the event is on the calendar.
• Belinda will be advertising for the event.

DOSAC: Ryan Frazier

• Cheap lunch today went well.
• Currently under budget for cheap lunch and society picnic.

DOSR: Race Nichols

• Only 5 societies have responded about setting up a table for society picnic.  (IEE will be attending which brings the total to 6.)

DOPR: Belinda Casanova

• We have been contacted about selling CARD shirts.

DOF: Mike Schoen

• Will be making a trip to restock the council office later this week.
• Will be meeting with the social committee within the next two weeks.

DOCAR: Allie Bube

• Will be speaking with Chris Whiles about getting Mentor program information distributed.
• Deadline for Spring CPC funding is November 19th.

DOA: Jared Hatfield

Vice President: Alex Halbleib

• There is a preliminary schedule for the planning of E-Expo.
• There needs to be a Google Doc for keeping track of judges for E-Expo competitions.  Needs to track name, phone number, and email.
• Application for student research competitions will be posted by November.
• Will be contacting people about setting up the lab tours.
• At this point in time the competitions may be more of "Activities"

President: Kent Matsuzaki

• Academic Integrity Committee
• Free concert this Friday

Advisor: Dr. Willing

• They are already starting to plan the dinner before the homecoming day.  It is the Friday before Spring Break.

NAESC Regional Conference: Marshall Sullivan

• Shelly has talked to several universities about attending.  A few have signed up on the website.
• Most of the focus has been on getting funding.  A few of the departments have already given some money.
• Anyone who knows a company that could advertise should point them towards NAESC Committee.

New Business:

• Motion to open discussion on Midnight Mayhem (Allie Bube)
• Second: Jared Hatfield
• All other sources of funding has been exhausted.
• The event will be held in Charleston IN on Saturday 9/26
• Motion to end discussion (Jared Hatfield)
• Second: Mike Schoen

Announcements:

• The regional science fair committee wants some volunteers to help judge the science fair which will be the week after E-Expo.
• Little Cesars was giving away free pizza.
• The career development center is looking for volunteers for the Engineering Career Fair on October 27th.  The fair is from 11AM to 3PM and they will need volunteers from 9AM to 4PM.
• This Thursday will be a regular general body business meeting.
• Planning on opening nominations for Leadership Advantage advisor.

DOSAF: Shannon George

• Not present.
• Kent: Study Jams will will start next next Monday at 7:30b in Vogt 311 

DOSAC: Ryan Frazier

• Ryan: The Fall Festival date is possibly in the midst of being changed.  If Marshall S. is at the meeting, he will explain.  If not, he told me that when he called Huber's to get supplies from them they said that if the event was in early October, they would be able to donate a lot more stuff (pumpkins, food supplies, etc.)  So, I'm waiting on Marshall's word for the date. 
• Marshall: Huber's would not be able to sponsor it if it was held at its current date.  If it was moved to the beginning of October, October 2, on a Friday from 11 PM till 2 PM.  There is also a football game later that day.
• Ryan: It would be nice to know my budget for E-ball-obviously I will try to go cheap, but it would just help to get a real number since the one on the budget isn't right...apparently. lol  What is it, Mike?
• Mike: The current number is $5,500 with collecting $2,000 from students with a net cost of $3,500.  For E-Expo $3,000 is spent on the Keynote speaker, any excess will go towards E-Ball.

DOSR: Race Nichols

• Within the hour, there will be a reminder sent out to societies who haven't updated their society page on the website.  The AIAA page will be removed.

DOPR: Belinda Casanova

• Will be giving information to Dr. Ralston about Study Jams.

DOF: Mike Schoen

•  Will be getting together with Kent to get the council account updated.
• Will be setting up a time with the DOF committee to count money.
• Social Committee: Talked to committee about setting up a movie night.  It will be a movie that everyone likes.  Date TBD.

DOCAR: Allie Bube

• DOCAR committee will be making all of the reservations for the E-Expo Keynote speaker.  Working on filling out the CPC funding application.
• Sending RSVP for Homecoming Dinner.  Plan to be there even though it is the same day as NAESC.
• Pick up a mentee application!

DOA: Jared Hatfield

Vice President: Alex Halbleib

• Will be finding ways to use the committee.
• Marshall: People that are looking to make donations want an itemized budget.

President: Kent Matsuzaki

• Directors should appoint a secondary chair, or backup person in case you can't make it to one of your meetings.
• SGA was discussing the campus wide smoking ban.  This is essentially set in stone.  SGA has a resolution to make the designated smoking areas permanent.  The current plan is to make the designated smoking areas disappear next year.

Advisor: Dr. Willing

• The Dean has asked all of the departments to start preparing for the ABET accreditation.
• Each department will have 1 or 2 classes where students will be interviewed.

NAESC Regionals: Shelly Willingham and Marshall Sullivan

• The $600 that was spent on registration forms for SSSC is in the NAESC account's possession.
• We need to make a decision on how we are going to break out who is "attending" and who is "helping" at the conference.
• Directors will be the first that will be offered to attend the regional conference.  There will also be a signup for volunteers.
• Turned in the Special Project Fund Request to the SGA senate.  Marshall will be attending that meeting tomorrow.

New Business:

• Motion to set the ABET forum to October 6 from 12:00 to 1:00 PM at a location TBD (Allie Bube)
• Second: Ryan Frazier
• Motion carries

Announcements:

• The first Freshman Council Meeting was last Friday.  The next meeting will be 
• NAESC is coming up!
• This Thursday is another paper meeting so directors need to have their reports to Jared by Wednesday.
• Pick up your Mentee forum and fill it out!

Freshman Council: Lauren Speaker

• Freshman council has settled on a Rock Band tournament on November 12th or November 19th in the Duthie building.
• They have already ordered trophies for the tournament.
• There will be a DJ and lights and food.  The DJ is donating his services.
• There will be a minimal charge for food to cover some of the cost so there will be more food for everyone.
• Teams will be able to sign up online.

DOSAF: Shannon George

• Study Jams tonight at 7:30 in Vogt 311.
• The ABET forum is next Tuesday in Vogt 311 fro 12:00 to 1:30.

DOSAC: Ryan Frazier

• Cheap lunch is October 5th from 11:00 AM to 1:00 PM.  It will be pizza from Papa Johns and it will cost $3.
• Still needs to write a check to the Red Barn, will be working with Mike to get this finished.
• The Career fair is October 27th and volunteers are needed.  @Lauren: we need volunteers.
• @Lauren: For Fall Festival the freshman have run the pumpkin throwing competition.  Freshman need to discuss this at their last meeting.
• Right now the budget for fall festival is $500 and currently half of that money is dedicated to a dunk tank and a joust.  Currently looking at eliminating the dunk tank to get more money for other things.  Also, need to contact the SAB about getting help running Fall Festival.
• Still need to purchase t-shirts for the summer sports league.

DOSR: Race Nichols

• There is a new organization, EWH.  It is in the BMES department.  They have an interest meeting tomorrow at 12:30.
• Tomorrow on Oct. 6 from 12:00 to 1:00 in Vogt 314 there will be a representative from ADTRAN  which will have a presentation about T-1 communication technology.  Free lunch will be provided.
• This time conflicts with the ABET Forum.
• Only 8 societies have updated their websites, 6 still need to update their sites and after that there will be a generic page of content put up.

DOPR: Belinda Casanova

• No report.

DOF: Mike Schoen

• Mike is no on the account now.  (Everyone said, "Yay!")
• The current plan is to restock the council office on this Thursday.
• The Social Committee: planning on hosting a movie night.  The general consensus is Revenge of the Nerds.  The location is still TBD but JS 100 is a likely candidate.  An outside movie is a suggestion that has been made.  The tentative date and time is October 15th from 7 PM to 9 PM.

DOCAR: Allie Bube

• No report.

DOA: Jared Hatfield

Vice President: Alex Halbleib

• No report.

President: Kent Matsuzaki

• Ahmed and Michele both made it to the top 10!  Everyone should vote on Ulink!
• NAESC is in 2 weeks.
• We have been given permission to paint the door.  Planning on painting Friday at 12:00.
• Student of the Month and Parent of the Year applications are available and can be filled out.

NAESC: Shelly Willingham

• Working on getting everyone signed up who is attending NAESC and those who are volunteering at NEASC.
• All of the sponsorships is covered.
• All of the down payments have been made.
• The conference will be at the Holiday Inn Airport.
• There are 3 spots available at the hotel for UofL attendees.
• There are 3 schools attending with 15 people attending from other schools.

New Business:

• None.

Announcements:

• NAESC is next weekend.
• Allie: Take the mentee applications to your friends and force them to fill them out.
• Allie: There is a meeting with the alumni this Thursday at 5:00 PM in the council office about E-Expo.
• Exon Mobile is holding interviews this week for co-ops and full time positions.

Meeting called to order in Council office at 7:01

Freshman Council: Lauren Speaker

• Talked to Paula Murphy about getting Kersey reserved, was told to talk to the dean.
• Going to ask George Howell for a stage.  The next option will be to ask the Physical Plant.
• Gift Cards, up to $25 max.  Will look at getting prizes.

DOSAF: Shannon George

• Study Jams are in a few minutes.  Lots of upperclassmen are still needed to help out.
• ABET forum is tomorrow, free food from the Dean's office.

DOSAC: Ryan Frazier

• Almost all of the pizza was sold today at today's cheap lunch.  It was the last cheap lunch of the semester.
• Will be discussing options for E-Ball in new business.

DOSR: Race Nichols

• Website for TBP is not updating even though the Google Doc has been updated.

DOPR: Belinda Casanova

• ABET forum is tomorrow.

DOF: Mike Schoen

• Social Committee: Still needs to reserve the room.  Will be contacting Belinda about advertising for the event.
• In new business: NAESC wan't to use our account to front the cash for the conference.

DOCAR: Allie Bube

• Wednesday at 6:30 we are going to the Grandville to hang out with the alumni.  It will not be anything formal or serious.
• This Friday the directors will be attending the Homecoming dinner.  Dress will be suit and tie.  The event starts at 6:00 and we can all meet at the council office at 5:30 for carpooling.

DOA: Jared Hatfield

Vice President: Alex Halbleib

• No report.

President: Kent Matsuzaki

• The door looks good!
• Eastern Parkway will stay closed through the 12th and it might be extended again.
• Everyone needs to vote for homecoming!
• Student of the Month and Parent of the Year applications are still available.
• Personal alarms are now available at the parking office.

NAESC Regional: Shelly Willingham

• NAESC starts this Thursday.
• There is a helper sheet and an attendees sheet that needs to be checked off.
• There is an attendee 
• The keynote speaker has been finialized.
• There are still seats available for the banquet.

Old Business:

• None.

New Business:

• SWE Would like to petition for funding for Society of Women Engineers Internation Conference 
• Directors approval for the allocation of $100 for SWE Conference.
• Call To Question: Mike Schoen
• Motion Carries
• Motion to discuss E-Ball locations: Mike Schoen
• Second: Ryan Frazier
• Three Locations in Price Ascending Order (attendance of 200 people)
• Mastersons $3830
• Starks Court $5210
• Frazier History Museum $6571
• General consensus is the Frazier Museum, but the price is really high cutting the budget really close.
• Motion to table a vote for decision of E-Ball location: Ryan Frazier
• Second: Jared Hatfield
• Motion to discuss NAESC funding; Mike Schoen
• Second: Jared Hatfield
• The conference needs approximately $9000 up front that would come out of Council's account and would be paid back.  Any losses would be absorbed by Council's budget.
• Motion to close discussion: Jared Hatfield
• Second: Mike Schoen
• Call to Question: Mike Schoen
• Motion to front the money (approximately $9000) for the NAESC conference 
• Motion carries
• Motion to discuss the funds missing from the Student council money boxes: Mike Schoen
• Second: Allie Bube
• We have spent $1,200 at Sams club and the money in the box was just over $100.
• The amount of money missing is such that someone has been taking money from the council office.
• We will stop stocking the council office with candy and drinks.
• Proposal to keep a log book for purchases.
• The plan is to stock the council office with a small amount of food and if people pay for it then we will look into purchasing more food for the office.
• Motion to close the floor: Mike Schoen
• Second: Ryan Frazier

Announcements:

• ABET forum tomorrow!

Freshman Council: Lauren Speaker

• Put up posters (probably in places they were not allowed to), but there are 5 different versions.
• This week the DJ is visiting to get everything squared away.

DOSAF: Shannon George

• Study Jam is tonight!

DOSAC: Ryan Frazier

• Turned in the alcohol notification for E-Ball.  Mastersons and Frazier will be booked within the next week.  Wallace is heading up the committee for E-Ball.
• @Mike: Will be getting the card to Ryan tomorrow.

DOSR: Race Nichols

• Computer is currently broken so text messages are the best way to contact me.

DOPR: Belinda Casanova

• Sent an email to council about the career fair.

DOF: Mike Schoen

• Will be making a food run in the next week and a half since we are officially out of food.
• Will be attending the appropriations committee about the council budget for SGA tomorrow.

DOCAR: Allie Bube

• Emailed Peggy about the next meeting time.  The first time she can meet is November 19th if we only meet on Thursdays.  Will inform Peggy that we can set up a meeting at 5:00 PM.
• Ready to submit the CPC budget request for E-Expo Keynote.
• Trying to get an email sent 

DOA: Jared Hatfield

Vice President: Alex Halbleib

• The appropriations committee is meeting tomorrow to approve all of the councils budgets.  SGA will vote on the budgets on November 17th.
• This time next week, there will be a budget for E-Expo along with line item tasks.
• Considering dissolving the VP committee.  The responsibilities would be distributed to the other committees.  Considering refocusing the committee to 

President: Kent Matsuzaki

• If you can't make it to a meeting, make sure you have a proxy with a report.
• The Dean's review is currently being conducted.  They are thinking about distributing the survey to the students, but they need help deciding who to distribute the survey to.

Advisor: Dr. Willing

• The ABET review went well.  There are some things that need to be corrected before the vote, but in general, the news was good.

New Business:

• Motion to discuss the SGA resolution 4: Jared Hatfield
• Second: Alex Halbleib
• Kent will update everyone on Tomorrow's meeting after the fact (on Wednesday).
• Motion to close discussion: Jared Hatfield
• Second: Alex Halbleib

Announcements:

• Fall Festival is this Thursday, it will hopefully be awesome!
• Career Fair is tomorrow.

Meeting called to order in Council office at 7:02.

Freshman Council: Lauren Speaker

• Rock band tournament is quickly approaching and no bands have registered yet.
• Will be advertising during the calculus classes.
• Will be sending out an email to the news list serve.

DOSAF: Shannon George

• Study Jams are tonight.  Yay!  Come help.

DOSAC: Ryan Frazier

• No report.

DOSR: Race Nichols

• No report.

DOPR: Belinda Casanova

• I don't have anything to report.

DOF: Mike Schoen

• Will be purchasing the food for the Freshmen event next week.
• Resolution 4 did not pass.

DOCAR: Allie Bube

• Allie and Belinda got co-ops!

DOA: Jared Hatfield

Vice President: Alex Halbleib

• Sent an email out to the SSSCD list that contains the list of tasks.

President: Kent Matsuzaki

• The Deans Review: currently under way, a survey was emailed out to some students.  If you want, you can be interviewed and asked about the Dean's performance.
• Resolution 4 did not pass.  Yay!
• Resolution 5 did pass.
• CPC deadline is November 14th.  We are submitting a request for the E-Expo keynote.
• Max has been in contact and says we are allowed to beta test the Assassins Facebook application.
• There still needs to be a Council Retreat.  Potentially having some type of big E-Expo meeting.  Something fun!  Laser tag?

Old Business:

• None

New Business:

• Motion to open the floor for discussion about moving the council office (Mike Schoen)
• Second: Allie Bube
• The Engineering Fundamentals department is attempting to consolidate on the first floor of JS 100.  Two offices are not being vacated by the CECS department so they are short offices.  Therefore, the current plan is to move the council office downstairs to free up office space.

Announcements:

• None

Meeting called to order in the Council Office at 7:03 PM.

Freshman Council: Lauren Speaker

• There was some confusion as for the room reservation for the Rock Band event, but it is all ok now.
• They are picking up food tomorrow.

DOSAF: Shannon George

• Study jams are still going on, help out.

DOSAC: Ryan Frazier

• Still need a check for the Red Barn donation.
• Requested $900 for CPC funding for E-Ball.

DOSR: Race Nichols

• No report.

DOPR: Belinda Casanova

• No report.

DOF: Mike Schoen

• Will be setting the Freshmen Council loose at Kroger so they can buy food for their event.
• We are still owed $7000 form the NAESC conference.

DOCAR: Allie Bube

• Alumni Council meeting November 17th will be attending with Kent.  Will mention the council office move to them.
• Will be meeting with Peggy and friends November 19th at 5:00 in the council office.
• The due date for the mentor application is November 20th.

DOA: Jared Hatfield

Vice President: Alex Halbleib

• Appropriations committee met on Sunday, the SSSC has a proposed budget of $18,000 for next year.  It still needs to be passed by senate before it becomes final.  This puts our budget as the single largest council budget.
• The E-Expo task list has been updated.
• Met with Jared last Thursday and worked on improving the E-Expo website.

President: Kent Matsuzaki

• Talked to Dean Star about the new Council Office location.  He said he was willing to work with us for advertising.  He also said that as long as ACM doesn't want the adjacent room, it can be turned into a conference room with a projector.  Additionally, the basement should not flood since the improvements this past spring.  If we do want to fight to stay, we have until the end of the month before the decision is set in stone.  The move is planned to be done during the Spring 2010 semester.
• Need to decide a good time for the E-Expo Pep-Rally event.  Early January is the current plan for holding the event.

Old Business:

• None.

New Business:

• Motion to open the floor for discussin for Honor Council Constitution: Jared
• Second: Ryan Frazier
• Motion to close the floor:
• Second: Ryan Frazier

Announcements:

• None.

Freshman Council: Lauren Speaker

• The Rock Band Tournament went off successfully.  There were 20 paying people and 4 bands.

DOSAF: Shannon George

• Come to Study Jams tonight!

DOSAC: Ryan Frazier

• Frazier is booked with the deposit for E-Ball.  Currently working on Mastersons.
• Working on a Ticket design.
• The theme for E-Ball is a masquerade.
• Still need the red barn check.

DOSR: Race Nichols

• No report.

DOPR: Belinda Casanova

• No report.

DOF: Mike Schoen

• No report.

DOCAR: Allie Bube

• Tomorrow, going to the Alumni council meeting with Kent.
• Thursday, the meeting with Peggy & Friends up to 4:30 in the council office.

DOA: Jared Hatfield

Vice President: Alex Halbleib

• Working with Jared to get the website up and running before Thursday.

President: Kent Matsuzaki

• Still need to meet with Dean Star about the council office move.
• SGA Updates:
• There was a rumor that they were going to get rid of the dean of research.  This prompted the medical school to submit a resolution of SGA.

New Business:

• None

Old Business:

• None

Announcements:

• None

Meeting called to order at 7:20 PM in the Granville.

Freshman Council: Lauren Speaker

• No report. (That's weird.)
  

DOSAF: Shannon George

• Study Jams will not happen tonight because of an off-site directors meeting.
• They will resume for a one time session after Thanksgiving.
  

DOSAC: Ryan Frazier

• Gave the check to the Red Barn today.  They were very thankful.
• Currently working on getting a DJ for E-Ball.  There are a few options and the biggest concern is price.  E-Ball is still a long way off and we are working on narrowing down the options.
  

DOSR: Race Nichols

• No report.
  

DOPR: Belinda Casanova

• No report.
  

DOF: Mike Schoen

• Excused.
• He will go on a Sams Run some time.
  

DOCAR: Allie Bube

• Peggy & Friends meeting went awesome.
• E-Expo is on a roll and will be awesome.
• The current plan is to get everyone involved in E-Expo from the top down.
• The next meeting is December 15th at 4:30.  The plan is to have the Dean and the department chairs there along with some free food.
• There will also be a pre-meeting but the time and date have yet to be determined.
  

DOA: Jared Hatfield

Vice President: Alex Halbleib

• The main task that needs to be done before the next meeting is getting the activities down.  Currently there are 13 events that need to have details filled out.
• Will be contacting the Louisville Science to see if they want to collaborate.
• The rooms still need to be reserved.  Basically we are reserving all of the Speed campus.  If there are any rooms that are off of the Speed campus needs to be reserved pass that along to Alex.
  

President: Kent Matsuzaki

• SGA
• Resolution 8: Validating paid parking at the SAC by the Gym side.  This would allow students to not pay if they use the parking near the gym.
  
• Resolution 9: If a student does not want the money in their meal plan, they can transfer their balance to another student.
• There is an E-Board meeting 
• Council:
  
• Will be meeting with Dean Star after Thanksgiving break to give him our list of requirements for the Council office move.
• The plan was to have a Potluck for next meeting, the meeting will be a paper meeting.
• The directors meeting for next semester still needs to have a time picked.
  

New Business:

• None
  

Old Business:

• None
  

Announcements:

• Mentor applications have been extended until we go on Christmas Break.
• Sign up to bring food for the potluck.