Speed School Student Council

DOSAF: Shannon George

• Still looking for people who want to help out at freshmen orientation.
• Thanks to Kent and Allie for helping out!

DOSAC: Ryan Frazier

• Held captains meeting for ultimate Frisbee.  It has since turned into a league.
• Mondays & Wednesdays
• Volleyball league
• Tuesdays & Thursdays
• Will be talking to Belinda about water balloon dodge ball.

DOSR: Race Nichols

• Still working on contacting societies where the old contacts are no longer the representative.
• 16 students showed up to last Thursdays game night along with 3 societies.
• Another game night is tonight!
• Jimmy announced that the game night will be happening.
• Tentative plan on meeting students at their previous event and leading them over to the game night.
• Allie: talked to the SOSers about attending game night and how awesome it is.

DOPR: Belinda Casanova

• Will be chalking arrows to Vogt to lead freshmen to Game Night.
• Will be contacting the Card Shirt people.
• Working on the Water balloon Dodge ball Event.
• Looking for ideas on how to fill 200+ water-balloons.
• @Mike: Need paper cups and plastic spoons.

DOF: Mike Schoen 

• Will be removing Adam from the Sams account.

DOCAR: Allie Bube

• Yay, listen up!
• Will be attending Alumni council meeting tomorrow.
• Found a highly probable keynote for E-Expo:
• Mr. Joe Adams
• More information to come.

DOA: Jared Hatfield 

• Updates to websites:
• Updated the speedcouncil.org and engineering-expo.com to the latest version of Drupal and migrated them to a unified install.
• Will be upgrading the LA website tonight or tomorrow.
• Will be making a new NAESC website for regional.
• Elections:
• A few more people have applied.  I will close the nominations tonight and will email all of the representatives.
• Committees:
• Will be getting things together before the next general body meeting.

Vice President: Alex Halbleib

• Will be talking to Shannon Mudd about E-Expo stuff.
• Will be working with Belinda to get a logo for E-Expo.

President: Kent Matsuzaki

• AP&P Meeting
• Changing the co-op waiver: in order to qualify for a bachelors of science degree you must complete 3 co-ops.
• Don't worry about them removing the copy machine.
• Will have a General Business Meeting this week and next week followed by a meeting every other week.
• Will be looking into resolving an issue about award money from E-Expo 2008

Speed News:

• A new edition went out today.
• Included the new council calendar.
• Always looking for feedback: speednews@speedcouncil.org

New Business:

• None

Old Business:

• None

Announcements:

• Attend Society Game Night tonight!
• Use the calender!

DOSAF: Shannon George

• Orientations!

DOSAC: Ryan Frazier

• Summer sports league is progressing.

DOSR: Race Nichols

• Excused.
• Come to game night!  Same place, same time.

DOPR: Belinda Casanova

• Excused.
• Submitted report:
• I haven't chalked to Vogt because I've checked and it's supposed to rain all this week, so my efforts would be fruitless.
• As for the Card Shirt guy. I talked to him and rather than come up with a completely new design specifically just for Speed School, we're going to stick with uniformity and go with the pre-set design they have that is just a variant of the other schools. He'll check back with me soon, just as a formality.
• Water balloon dodgeball is this Thursday. I made a Facebook event. Director's please invite your friends too! I also have put fliers and other advertisement in the on-campus housing.
• @Alex: I'm pretty busy during June. But I should have a final design (ish- maybe more temporary than final) for the website for E Expo soon-ish. I'll also meet with Jared about the design of the website soon, hopefully. Maybe we could just work on it during one or two of the Freshman Game Nights. 

DOF: Mike Schoen 

• Picked up the pro-car for purchasing ice cream.
• Working on making a shopping list for the excess money to spend.

DOCAR: Allie Bube

• Went to the alumni council meeting last Tuesday.
• LA got the money they requested.
• Working on starting up the mentor program again.  Focusing on students who are about to graduate or ones who are going to change their major.

DOA: Jared Hatfield 

• Continued to improve the council website.
• We still need to approve election results for 2nd, 3rd, and PhD summer elections.

Vice President: Alex Halbleib

• Left Sharon a voice mail about the dates for E-Expo.

President: Kent Matsuzaki

• No report.

New Business:

• Motion to open the floor for discussion for E-Expo and E-Ball Dates. (Jared)
• Second: Alex
• Tentative Dates:
• March 6, 2010 - E-Expo
• March 27, 2010 - E-Ball
• Motion to close the floor (Jared)
• Second: Allie
• Motion to set the date for E-Expo as March 6, 2010 (Mike)
• Second: Shannon
• Motion Carries
• Motion to make the tentative date for E-Ball March 27, 2010 (Alex)
• Second: Ryan
• Friendly Amendment to make it the weekend of March 26, 2010 (Shannon)
• Accept friendly amendment (Alex)
• Motion Carries
• Motion to open the floor for discussion for appropriation of $1,800 excess funds (Mike)
• Second: Ryan
• Ideas:
• I <3 Speed School Buttons
• Pens
• Leadership Advantage
• DORC (Director of Regional Conference)
• Speed School Stress Balls
• Burgers
• Food for this weeks meeting
• Vending machine
• New Lock box
• Funding Decision:
• Speed School Buttons $230
• Speed School Pens $200
• Orientation Things (Stress Balls & Bumper Stickers) $400
• Lock Box $100
• Council Meeting Food $100
• Leadership Advantage $150
• NAESC Registration for 12 Council Members $620
• Motion to close the floor: Jared
• Second: Ryan
• Motion to allocate budget items as listed below: Shannon
• Speed School Buttons $230
• Speed School Pens $200
• Orientation Things (Stress Balls & Bumper Stickers) $400
• Lock Box $100
• Council Meeting Food $100
• Leadership Advantage $150
• NAESC Registration for 12 Council Members $620
• Second: Alex
• Motion Carries

Old Business:

• None

Announcements:

• Freshman Game Night Tonight!

DOSAF: Shannon George

• Freshman orientations!
• No orientation this Thursday and Friday.

DOSAC: Ryan Frazier

• Sports are in full swing!
• Rain has been annoying.
• Currently making the filer for Speed Olympics.

DOSR: Race Nichols

• Have collected a nearly completed society contact list.
• Societies have been given access to their page for the SSSC website.

DOPR: Belinda Casanova

• Free ice-cream tomorrow!

DOF: Mike Schoen 

• All of the budget surplus has been taken care of!
• We have ordered everything.
• Working on straightening out the budget now.
• Still need to forward the receipts.
• Will be sending the guy at the squeeshy ball place a picture.
• Will be working on the next big projects.
• Not sure what it is yet.
• At the beginning of the school year there is a meeting about how to use the pro-card, but since we have been so active we will get our own private meeting.
• If things that have been mailed to the council office, give it to Mike first because he needs the invoice.

DOCAR: Allie Bube

• Chris Wiles will be here next week to talk to us.
• Sent out an email with several documents you should look over before next meeting.

DOA: Jared Hatfield 

• Sent out email to all of the Department's about the Freshman Student Handbook
• Have already received some response from the departments
• The tentative deadline for the pages is 7/1/09
• I will need help making OneNote pages for several different topics.  I will find you, and you will help me.  Even if you do not have a tablet, you can help!
• We still need to approve the election results!  Hopefully this can be done at the next council meeting if we have quorum.

Vice President: Alex Halbleib

• Talked to Sharon Hall on Thursday.
• We "tentative" have the SAC multipurpose room for E-Expo.
• Still need to reserve the Bigallo Hall.
• Will be looking over the budget.

President: Kent Matsuzaki

• If you can't make meeting be sure to tell someone.
• If you have a proxy, be sure to be in contact with your proxy.
• Will be sending out email reminders earlier.
• The consensus was to send out the reminder on Tuesday Night.
• Be sure you do not purchase office supplies or paper products on the pro-card.
• No general council meeting this Thursday.
• Have a committee meeting instead!

Speed News:

• A new issue was published today.
• If you have any ideas send them to Brian.
• Trying out some new games.

New Business:

• Motion to discuss council attendance: Shannon
• Second (Mike)
• Will be sending out a notice to students who have missed council meetings notifying them that they need to supply excuses for missing council meetings.
• Motion to close: Mike
• Second: Shannon
• Motion to discuss forming a cleanup committee: Allie
• Second: (Alex)
• Brian Guessling: Looking at cleaning up and organizing the council office.  Will focus on organizing everything and sorting through the council history.
• Motion to close: Ryan
• Second: Shannon
• Motion to bring to council the formation of a Committee of the Organization of the Council Office (COCO):Allie
• Second: Shannon
• Motion carries.

Old Business:

• None

Announcements:

• No general business meeting this week.
• Directors meeting next week & general business meeting next week.
• Free ice cream tomorrow!
• Society Game Night tonight!

DOSAF: Shannon George

• Four more orientations!
• Next week is Monday-Tuesday & Wednesday-Thursday orientation schedule.

DOSAC: Ryan Frazier

• Been in contact with the SAB for getting help with Speed Olympics.
• Currently planning around not receiving help.

DOSR: Race Nichols

• Game night is Monday & Thursday this week.
• Still missing a few society contacts.  If you can help, contact me!

DOPR: Belinda Casanova

• No report.

DOF: Mike Schoen 

• We have a lock box.
• Buttons have arrived.
• There was a problem ordering the stress ball, but they will be shipped in the next few days.
• Will be working on the budget soon.
• Will be looking into another shirt order.

DOCAR: Allie Bube

• No report.

DOA: Jared Hatfield 

• Worked this past week and weekend on the new method for tracking attendance.
• The management system is completely finished.
• Still need to make the attendance records accessible through http://speedcouncil.org
• No other departments have replied to requests for student handbook information.

Vice President: Alex Halbleib

• Will be meeting with Ryan and Shannon about E-Expo tasks.

President: Kent Matsuzaki

• Are you (directors) using your committees?
• Academic Integrity
• Development of an Honor Council
• Student driven "organization" which would be responsible for handling academic integrity questions which were brought to light by fellow students.
• Speed Committees
• Need to fill all of the positions.

New Business:

• Motion to open the floor for discussion about council attendance: Jared Hatfield
• Second: Ryan Frazier
• Motion to close discussion: Shannon
• Second: Ryan
• Remove following members from council roster: Shannon
• Second: Alex
• Members:
• Brittany Raines
• Kara Zoeller
• Pearce Stokes
• Andrea Costanzo
• Laura Harpring
• Stephen LeGere
• Alex Meredith
• Motion Carries
• Motion to donate 3 shirts to SWE for slumber party: Shannon George
• Second:Ryan Frazier
• Motion Carries
• Motion to donate buttons and pens to SWE: Jared Hatfield
• Second: Ryan Frazier
• Motion Carries

Old Business:

• None

Announcements:

• Welcome weekend video
• Will be starting filming soon.
• Theme: African safari
• We will need lots of extras!
• Society game night tonight!
• Comedy Caravan this Wednesday
• Proceeds go towards cancer
• Need to order by today!

DOSAF: Shannon George

• All of the orientations are done!

DOSAC: Ryan Frazier

• Tournaments start this week for volleyball and ultimate Frisbee.
• Speed Olympics is not looking good.  Has been changed back to an individual event based on only one team being interested.  Set to be held next Thursday.

DOSR: Race Nichols

• No report.

DOPR: Belinda Casanova

• No report.

DOF: Mike Schoen 

• Making a trip to restock the council office this week.
• Will be getting a physical street address so we can have the stress balls shipped to the council office.
• Lock box needs to be mounted.

DOCAR: Allie Bube

• Contacted the Keynote's secretary
• Asked if we could also fly out the Keynotes wife.  She wouldn't be speaking, but he wanted her to join him.

DOA: Jared Hatfield 

• The web hosting service needs to be renewed.
• Council Achievements
• A new way of motivating council members and tracking each members various council accomplishments.
• Freshman Handbook
• Have not heard from several departments, will need help contacting them.
• Also, will need help collecting information for the various general informational pages.

Vice President: Alex Halbleib

• No report.

President: Kent Matsuzaki

• Use your committees!

New Business:

• Motion to discuss the welcome weekend video (Alex Halbleib)
• Second: Ryan Frazier
• Shooting this Saturday at 11 in the JB Speed Building.
• Motion to close discussion: Alex Halbleib
• Second: Allie Bube
• Motion to set the Welcome Weekend film date as Saturday July 11, 2009: Mike Schoen
• Second: Alex Halbleib
• Motion Carries

Old Business:

• None

Announcements:

• No announcements