Directors Meeting Minutes Summer 2010
Directors Meeting Minutes Summer 2010
May 11, 2010
Freshman Council: Lauren Speaker
- Plan to serve donuts to speed students outside JB Speed May 18th. Also, having a cookout/ice cream social June 1st.
DOSAF: Jeremy Bozarth
- Orientation is approaching and we still need volunteers. I'm meeting Jimmy to finalize times.
- Orientation video is coming along, I'm meeting with Jared to setup.
- We'll have an SSSC slideshow projected behind us on stage to show off our events.
- Will speak to Brenda Hart about Inspire program.
DOSAC: William French
- Summer sports leagues are set-up. Sign-up sheets available soon.
- Looking for volunteers to ref the games.
- Michael Wagner- Triangle Pres. has ideas for events to co-sponsor with council.
- Including an inflatable obstacle course at Speed Olympics, Boxing ring, climbing wall.
- Combine Speed Olympics with a cheap lunch and a Triangle sponsored event.
- Will suggest to GBM on Thurs.
DOSR: Kara Leeds
- Orientation game nights will be in Vogt lab.
- Free snacks/food? Lobby ONLY.
- Give away reduced price Council t-shirts, vouchers for those who show up.
- Video games, board games, Jeopardy, Social events.
- Society Standing - We could offer a clean slate in terms of good standing for the fall, to try to get societies involved again.
- How does this affect Quorum?
- Michael Wagner - UofL, Triangle, and Speed School Networking event.
- At Reynolds Lofts in June.
- Free admission, free food, music, etc.
DOPR: Lauren Speaker
- German Student visit. - Downs after Dark?
- "Speed Engineer" Alumni Quarterly Magazine. Will be running a blurb about our awards.
- "Biggest Loser" challenge interest meeting on Monday.
- Weigh in 1 on the following Monday.
- SSSC News Weekly email will go out soon.
DOF: Cristina Heisler
- Waiting on Kent so that I can be added to the accounts.
DOCAR: Allie Bube
- Alumni Council meeting next Tues. University Club 5:30.
- E-Expo keynote payment finalized.
DOA: Steven Ryan
- Talking to ACM about moving the subscription list of Speednews list to another listserve.
- Will talk to Travis Galt about him managing the LA website.
Vice President: Jared Hatfield
- Started work on E-Expo. Using web tool, Many Moon, to manage tasks.
- 2011 Theme - "On the Shoulders of Giants".
- Starting on NAESC website as soon as information is available.
President: Mike Schoen
- IBA dinner on Thurs. Kara will also be attending. 6:30 at University Club.
- IBA Student lunch.
- Should we donate surplus funds to LA?
Old Business:
- None
New Business:
- Allie motion to discuss use of surplus funds. William second, motion carries.
- PA system.
- Fridge.
- Microwave
- E-Expo NAESC promotional items.
- Office improvement/decoration
- Office supplies
- Trophy Case
- SSSC table runner
- Jared motion to close discussion. Motion carries.
Announcements:
- None.
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May 18, 2010
Freshman Council: Lauren Speaker
- Scheduled Donuts for this morning have been rescheduled.
- Freshman Council cookout will be June 1st.
DOSAF: Jeremy Bozarth
DOSAC: William French- Needs volunteers for orientation sessions and RSO fair.
- Emailing time slots, reply with your availability.
- Awaiting reply from Ariz Cedeno about GSP trip to Bellarmine.
- Sign-up sheets for summer sports are available on the council office door.
DOSR: Kara Leeds
- 1st Society rep meeting last Wed. SAE expressed interest in Society game night. We promised a projector so they could host it.
- Societies expressed interest in reset of good standing. We need to develope a set of regulations for how to handle this.
- Next meeting is May 26.
DOPR: Lauren Speaker
- Ordering new t-shirts soon. Also, ordering some extra of the old design.
- Biggest Loser interest meeting went well. Putting up flyers tomorrow.
- Waivers going up in front of council office tomorrow.
DOF: Cristina Heisler
- Snack prices going to change. Everything will be .50 or 1.00. No longer will we accept IOU's, pay in advance, or checks. Sorry.
DOCAR: Allie Bube
- Alumni council meeting tonight. She is reporting on our current status.
DOA: Steven Ryan
- Still awaiting response from ACM president about weekly email listserve.
- Looking into setting up new LA website.
Vice President: Jared Hatfield
- Set up meeting with several directors this week to go over E-Expo tasks. I will continue with more meetings next week until I have met with everyone.
- I've met with Allie today.
- I have scheduled times with Lauren and Cristina for later this week.
- For the rest of you, your times will come very soon.
- @Jeremy, what do you think of the council video?
- We need to start the welcome weekend video ASAP!
- Seeker is turned back on. We currently have 17 people playing, hopefully we can get even more people playing.
President: Mike Schoen
- Attended AP&P meeting today. Presented our opinion on e-book policy.
- After discussion it was determined that this would be done in the future, but not immediatly. Waiting for the technology to catch up.
- Curriculum committee is standardizing the way depts. handle English 105. Continued at next AP&P meeting.
- KY legislature has not yet passed a budget. If this continues until July 1st. All govt. institutions will not open July 1st. Hopefully, this will be cleared up soon.
- If it is not fixed by June 1st. State loses $150Million in funding.
Old Business:
- Motion to untable budget surplus discussion. Passed.
- $4,600 - ~$400 for Freshman council activities.
- Fridge ~$600
- Microwave ~$50
- Candy/Promo ~$100
- Table Runner <$280
- PA System ~900
- Blocks $300
- Pens $375
- Folding Table ~$225
- Allocate $500 to LA
- Keynote Joe Adams is disputing our payment. Already paid $500 more than budgeted, he's asking for an additional $400
- Discussion tabled.
New Business:
- Council Retreat Wednesday May 26th. Immediatly following Society rep meeting.
Announcements:
- None
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May 25, 2010
Freshman Council: Lauren Speaker
- Donuts for Calc students went well this morning.
- Going Monday night to purchase food for Tues. cookout.
DOSAF: Jeremy Bozarth
DOSAC: William French- We have Orientation groups set up for speaking. Would like to have more volunteers.
- George Howe says it will be $40 dollars to rent grills/Tables for Tues. cookout.
- Found a PA system for ~$700. We'll be ordering that soon.
- German student group for this summer has not responded with numbers for who will be here.
DOSR: Kara Leeds
- We will have a Wii and a few Xbox 360's at game night. Kara is working on getting questions together for Internet Meme Jeopardy.
- Society rep meeting tomorrow.
- Society game night is in question since Alyssa Murphy is against having students cross campus.
- Donuts are for game night Thurs.
DOPR: Lauren Speaker
- Shared a Google Doc News List Summer Email 2. Please look over and offer suggestions.
- New Integrand will probably go out tonight.
- Emailed Tula about t-shirts. Not ordering hoodies until fall.
- Will make up $2 off shirt purchase coupons for orientation game night.
- Biggest Loser sign-up meeting went well. Campus nutrition expert asked about providing food at the nutrition fact session.
DOF: Cristina Heisler
- Pro Card training June 2.
- Got info for PA system, Table Runner, Pens, and tables. Working with Jared to spec out a Fridge.
DOCAR: Allie Bube
- No Report
DOA: Steven Ryan
- Heard back from Nick Knopf, ACM pres. he is looking into who controls the listserve. I'm on hold until they can track down their own people.
- As for the LA website, I assume Travis Cook is handling it. I do not have admin rights to that database, so I cannot modify it. For the future a new site is advisable.
- I'll be mounting the keypad lock on the inner office door once we get the old one removed.
Vice President: Jared Hatfield
- I met with Kara today about E-Expo planning and I'll be meeting with Jeremy tomorrow. The big item for the summer is finalizing the the branding for E-Expo 2011.
President: Mike Schoen
- Discussion of society standing.
- Dr. Willing is in the University Hospital. He can have visitors. Do we want to collect money and get him a card? Yes at meeting Thurs.
- Triangle wants to form a committee for Speed Olympics. Ask for volunteers at meeting.
Old Business:
- None.
New Business:
- None.
Announcements:
- Society meeting tommorow.
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June 1, 2010
Freshman Council: Lauren Speaker
- Today's cookout went really well. Plenty of food, vegetarian choices. Left over ice cream is in the freezer. Yay!
DOSAF: Jeremy Bozarth
DOSAC: William French- I know things have been really busy for everyone and as we enter this second summer term I now have a class that starts at 5:30 and a lot to prepare for before then... so for todays meeting I'm just gonna highlight how the week has gone:
- Aris has been in touch with me over the trip to Bellarmine (sp?) he said he'd get back to me on times and all that good stuff.
- Orientation went great Friday, however we seemed to have taken too much time talking to the students, so Jimmy was talking earlier about how to cut time - Jared and Mike, if you haven't already, make sure to talk to Jimmy because he may move around the schedule a bit - oh and Jared the video is awesome!
- Sports league is up and running. 1st game tonight.
- German students have not responded to us. We are still trying to contact them.
- We need to finalize the IUT to pay for cookout. $40 to red barn.
DOSR: Kara Leeds
- Society game night tonight 9:15 to 10:45.
- SOS'ers have not emailed us back. Waiting on them.
DOPR: Lauren Speaker
- Collected $25 for Dr. Willing.
- Will be putting together a gift basket for him at Kroger/etc.
- Planning to meet and visit Dr. Willing next Tuesday. Before/after Directors meeting.
- Adding society standing blog post and putting it in the Integrand.
- Biggest Loser Weigh-in tomorrow.
DOF: Cristina Heisler
- Mike and Cristina located the Fridge, tables, microwave @ Lowes.
- Frigedaire $450, Chest Freezer Holiday brand $137. $45 for 0.9cu. Microwave 900W. Table runners ordered today. Lego Blocks and Pens will be ordered from the same site. PA system on hold until we get Tax exempt status. Sams run as soon as Fridge and freezer are running.
DOCAR: Allie Bube
- Alumni council is excited about possibly joining forces with us for Fall Festival. Possibly Corn Hole tourney.
- Ideas for an Alumni cookout in front of Speed?
- Presenting Keynote ideas next week.
DOA: Steven Ryan
- No report.
Vice President: Jared Hatfield
- Rescheduled 1x1 with Steven. Allie will present Keynote ideas next Wed. We want to have e-expo website updated with new logo next week.
- Naesc committee meeting went well.
President: Mike Schoen
- Committee seats available on Academic Grievances, Diversity, and Academic Integrity Review, Cooperative Education, Instruction and Learning.
Old Business:
- None
New Business:
- None
Announcements:
- Society game night tonight.
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June 8, 2010
Freshman Council: Lauren Speaker
- None
DOSAF: Jeremy Bozarth
DOSAC: William French- Absent
- German student organization has not responded to our request for information.
- We might just forget about Downs after Dark with them.
DOSR: Kara Leeds
- Society game nights are going well.
- Society meeting on the night of the 16th.
- Will be
DOPR: Lauren Speaker
- Dr. Willing is doing better, our visit has been rescheduled.
- New issue of the Integrand is coming out soon.
- T-shirts will be delivered very soon.
DOF: Cristina Heisler
- Fridge has been ordered and should be delivered tomorrow afternoon along with freezer.
- Remaining funds in our account will be IUT'd to LA.
- Food will be restocked in the office as soon as the new fridge is cold.
DOCAR: Allie Bube
- None
DOA: Steven Ryan
- None
Vice President: Jared Hatfield
- Still has to have 1x1 meetings with Mike and Steven.
- How about a small game of Seeker within LA this year.
President: Mike Schoen
- Alex Halbleib will be spearheading the Welcome Weekend video this year.
- Brainstorming Ideas, looking for a musical theme.
Old Business:
- Report for NAESC. Jared purchased the domain for NAESC2011.com. Will be building the website soon.
- The site will be built through Google Apps.
New Business:
- None
Announcements:
_________________________________________________________________________________
June 15, 2010
Freshman Council: Lauren Speaker
- Done
DOSAF: Jeremy Bozarth
DOSAC: William French- Orientations are going great. Thanks for all the help.
- No more orientation this week. More next week.
- GSP trip next tuesday. 6:30 p.m to 8:00 p.m
- Frisbee starts tomorrow.
- Downs After Dark, June 25th. Admission is $10. Meet at Council Office @5:30, leaving @6:00p.m.
- Speed Olympics talks are going on. We are cooperating with Triangle to host Speed Olympics.
DOSR: Kara Leeds
- We need to meet with ACM Pres. and Director of Student Activities (or equivalent) to hash out how to share the fishbowl.
DOPR: Lauren Speaker
- We need to appoint a new Speed News Editor. Brian will be out of the country this fall.
- Dr. Willing received his care basket.
- SWE sleepover. Meet the new freshmen.
DOF: Cristina Heisler
- We got 10% back on the fridge. Our blocks have arrived, and the pens are being resent after someone upstairs refused delivery.
- Spoke to Ron Lile about storing equipment in room next door.
DOCAR: Allie Bube
- Keynote Ideas: Bill Nye, Mike Mulane, Ed Sobe phd.,
DOA: Steven Ryan
- Updating the computer in the back room.
- Updating the email list serves.
Vice President: Jared Hatfield
- Cassie created another version of the E-Expo 2011 logo. The color that I have in mind is purple.
Email addresses for the NAESC conference are currently being distributed. If you do not have an address and are doing anything with the conference planning tell me and I'll give you an account.
President: Mike Schoen
- NAESC programming committee meeting Thurs. 17th. Will be looking for someone else to chair that committee.
- AP&P meeting for June was canceled.
- Will be sending out an email this week about the appointments about the standing Speed Committee.
Old Business:
- None.
New Business:
- Motion to discuss the redesign and painting of the council office: Lauren
- Second: Kara
Announcements:
- None
_________________________________________________________________________________
June 22, 2010
Freshman Council: Lauren Speaker
- None
DOSAF: Jeremy Bozarth
DOSAC: William French- GSP trip today. Finishing the PPT for the trip.
- Spoke to Triangle on Wednesday about Speed Olympics.The budget for food for Speed Olympics is already covered so we need to decide how to spend the money we have budgeted. The plan is to have the event be water themed. The tentative date is for July 15 during the last week of classes.
- Downs After Dark outing was planned for this Friday.
- The summer sports league is going good.
DOSR: Kara Leeds
- There was a society rep meeting last Wednesday where planning for Society Cup would be started. There will be themed competition days.
DOPR: Lauren Speaker
- Still working on the plan to organize the council office.
- If you have council photos post them to the Facebook page.
DOF: Cristina Heisler
- We will not be ordering the PA system because that would have put us over budget. The remainder of our budget will be put towards LA.
- The budget for the GSP trip will be put towards food after the trip tonight.
DOCAR: Allie Bube
- Working on Keynote for E-Expo. Still awaiting word back from Bill Nye.
DOA: Steven Ryan
- No Report
Vice President: Jared Hatfield
- Will be setting up some more meeting times about E-Expo. The logo is still a work in progress.
President: Mike Schoen
- Kent is coming back into town. He, Mike, and Cristina will be (hopefully) switching the account details to reflect our current administration.
- Delivery of LA brochures should be coming in tomorrow. Please accept and set aside.
- Eastern Parkway has officially re-opened. (Yay!!)
Old Business:
- None
New Business:
- None
Announcements:
- None
_________________________________________________________________________________
June 29, 2010
Freshman Council: Lauren Speaker
- None
DOSAF: Jeremy Bozarth
DOSAC: William French- Final orientation this week. Woo-Hooo....
- Alex Halbeib - guest speaker. General script for welcome week video done. Open with speed grad at interview for job. (Shadowy boss figure). Three stages. get to class, get to gen. eds., third scene, final scene where boss takes credit for everything.
- Working on Speed Olympics. Attempting to contact Drew Cox to iron out plans.
DOSR: Kara Leeds
- Has no authority over the couch.
- Tomorrow is Wednesday.
- They all relate, it ties in at the end.
- Game night tonight.
- Society rep meeting July 7th.
- And also, oh okay, are we still doing the gift card thing?
- Game night tomorrow, everyone should come out.
DOPR: Lauren Speaker
- Anything to add to the Integrand this week?
- Goes out sometime this week.
- Add Tony Boomboz LA fund raiser.
- Any ideas for pictures to add to the Integrand.
- Need to set up photoshoot for new t-shirts.
- Scheduling date for photos and office cleanup.
DOF: Cristina Heisler
- Emptied money from snack box, seems as though we've made money.
- Emptied money from t-shirt box, $17. We seem to have had a significant amount of money disappear from this box.
DOCAR: Allie Bube
- Bill Nye is outside our keynote budget.
- Still looking into perhaps James McLurkin as a Keynote
DOA: Steven Ryan
- Nope
Vice President: Jared Hatfield
- Finalizing logo for E-Expo.
President: Mike Schoen
- Leadership advantage fundraiser tomorrow.
Old Business:
- None
New Business:
- None
Announcements:
- None
_________________________________________________________________________________
July 6, 2010
Freshman Council: Lauren Speaker
- None
DOSAF: Jeremy Bozarth
DOSAC: William French- Speed Olympics will take place July 15th 4-7 p.m. Cheap Food, inflatables, corn-hole, etc.
- Plan to have E-ball location ideas by Fall semester.
DOSR: Kara Leeds
- Kara and Jared have found ACM Executive Council minutes expressly designating rules for using the Fishbowl for meetings.
- Jessica Bagby won the SOSer competition with the most students attending, she will be getting a Gift Card.
- Society rep meeting tomorrow. Planning for society cup.
DOPR: Lauren Speaker
- Working on the Integrand, please submit your announcements.
DOF: Cristina Heisler
- Received GSP travel forms. If you went please email dof@speedcouncil.org.
DOCAR: Allie Bube
- None Submitted.
DOA: Steven Ryan
- No report
Vice President: Jared Hatfield
- Seeker will be turned off next Friday.
President: Mike Schoen
- Will be talking to the Dean about ways to secure our money.
- Will meet with Jared next week.
Old Business:
- None
New Business:
Announcements: - None
- None
_________________________________________________________________________________
July 13, 2010
Freshman Council: Lauren Speaker
- None
DOSAF: Jeremy Bozarth
DOSAC: William French- Welcome weekend video is coming along well.
- Looking for a room to hold the calc Study Jams. Probably use JS100 or Vogt 311.
- Filming for the Welcome video this Sunday.
- Deans Forum will be scheduled for early Fall Semester. A second will be scheduled at a later date.
- Summer Fest has been moved to the lawn near Nat. Sciences.
- Inflatable obstacle course has been replaced with inflatable sumo wrestling.
DOSR: Kara Leeds
- William is going to help Kara with Society Cup
- Societies seem excited about Society Cup, will be willing to help.
- SAE will be going into good standing as of the Fall semester.
DOPR: Lauren Speaker
- Flyers for Summer Fest need to be replaced or removed due to changes.
- New issue of Integrand will promote Summer Fest.
- Speed News Editor Applicants;
- Karl Fleischmann, Rachel Rich, Sarah Pagan, Abigail Wooldridge, Joshua Tucker, Justin Howell, Hannah Gill, Jason Hines, Corey White, Shawn Day, Christopher Klapheke.
- We will wait for applicants qualifications until Thursday. At that point the directors will vote on their favorite.
DOF: Cristina Heisler
- Going to go to Home Depot to buy supplies for Summer Fest.
- Ordering Pizza for last meeting of the semester.
DOCAR: Allie Bube
- Waiting to talk to Super Soaker guy for Key Note for E-expo.
DOA: Steven Ryan
- Uploaded new E-expo logo to site.
- Looking for new Hosting provider, to fix Hostgator troubles.
- Form CRC this Fall, just work our way through.
Vice President: Jared Hatfield
- Waiting on updated high school mailing lists, probably get them from UK.
President: Mike Schoen
- Speaking with Jeremy about community service events for council.
- Habitat for Humanity, Adopt a Highway, CANstruction, Big Brother/Big Sisters.
- Looking for ideas about new events, ways to get Freshmen involved. Think about things over the break.
Old Business:
- None.
New Business:
Announcements: - None.
- Speed Summerfest this Thursday
- Free pizza in meeting this Thursday
- Council retreat will be scheduled this fall.
- Student Affairs will hold more events this Fall.
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