General Business Minutes Spring 2008
January 8, 2008
Director's Reports
President - Dick Jones:
- Talk to people in current positions if you are interested in running.
- We will see about rescheduling Director's Meeting. Get your schedules to Travis!
Vice President - Adam Pfendt:
- engineering-expo.com is generally populated with content.
- Meeting with Mark in the Co-Op office again tommorow.
- SGA Meeting is next week.
- New $25,000 fund for RSO events.
Director of Administration - Travis Cook:
- Nominations for Executive Officer positions will be February 7th and 14th.
- Elections will be February 21st.
engineering-expo.com is, for the most part, live.
CRC will restart next week. Watch emails for a new time.
Travis needs your schedules ASAP!
Director of Corporate and Alumni Relations - Matt McConnell:
- Still developing Career Fair. No new details.
Director of Finance - Jordan Malof:
- Getting things back in order for the new semester. Office will be restocked next week.
Director of Public Relations - Jared Hatfield(Proxy):
- E-Expo advertising will be up shortly!
- DOPR Committee Meeting - Friday @ 5:45pm in JS105.
Director of Society Relations - Shannon George:
- Finishing up E-Expo Competition Rules.
Director of Student Activities - Michele Harpring:
- E-Ball will be held at Executive West this year.
Director of Student Affairs - Laura Harpring:
- Reserving Kersey Library for E-Expo.
- Looking into doing another Deans Forum.
- Still looking into the possibility of Study Jams.
Freshman Council President - Hannah Downs:
- First meeting is Friday @ 2:00pm.
Faculty Advisor - Dr. Gerald Willing:
- Governer Beshear announced a %12 budget decrease in the next year.
Business
Announcements:
- First meeting is Thursday @ 12:20pm!
Old Business:
- None
New Business:
- Motion to Adjourn - Matt McConnell
- Second: Shannon George
- Motion Passed
January 15, 2008
Director's Reports
President - Dick Jones:
- SGA Update will be at meeting on Thursday.
- Appropriations meeting tonight will be discussing several council-related points.
Vice President - Adam Pfendt:
- Meet with Pfendt at some point if you need assistance with your Director's Tasks!
Director of Administration - Travis Cook:
- engineering-expo.com!
- Council Website will be the next project when all is done with the E-Expo website.
- Please clear out your Mailbox!
Director of Finance - Jordan Malof:
- Office is Stocked and supplies for the Spring Semester are ordered.
- Submitting Budget to SGA and preparing for next year.
Director of Society Relations - Shannon George:
- Society Cup is Tentatively the week of March 24th.
Director of Student Activities - Andi Costanzo (Proxy):
- E-Ball is tentatively March 29th at Executive West.
Director of Student Affairs - Laura Harpring:
- DOSAF Committee Meeting is Friday @ Noon.
Freshman Council President - Hannah Downs:
- Freshman Council is working with Shannon to plan Society Cup.
- Working on reserving Mitzi's & other food for E-Expo.
Business
Announcements:
- Be ready for Elections!
Old Business:
- None
New Business:
- Motion to Adjourn - Hannah Downs
- Second: Laura Harpring
- Motion Passed
January 22, 2008
Director's Reports
President - Dick Jones:
- Matt Clark, a prospective SGA Candidate, wants to meet with SSSC.
Vice President - Adam Pfendt:
High School recruitment has begun.
E-Expo registration is open! Please spread the word! http://www.engineering-expo.com
- We're looking at creating a 'Peoples Choice Award' for student exhibits.
- Voted on by the attendees, rather than the judges.
Director of Administration - Travis Cook:
engineering-expo.com! council.engineering-expo.com is the new SSSC prototype.
Elections nominations will be January 31st and February 7th. Elections begin February 14th.
- Please centralize any content you need saved on the computers in the office. They will be 'Deep Frozen' in coming weeks.
- There is a list of software you want installed on the cabinet near the PC.
I'll be rolling out a series of streamlining forms to make things more stable.
All Listserves are down. If I can't get it resolved with ACM shortly, i'll be bringing the backups online.
Do your binders! Try and submit them to me ASAP for review purposes.
Director of Corporate and Alumni Relations - Matt McConnell:
- 13 companies signed up thusfar for Engineering Career Fair.
- Looking at creating a Sylvania Round-table.
- Resume submissions will need to be done on Symplicity this year.
Director of Finance - Jordan Malof:
- Budget submitted to SGA, awaiting reply.
Director of Society Relations - Shannon George:
- Finishing up High School Rules & High School presentations.
Director of Student Activities - Andi Costanzo (Proxy):
- E-Ball is tentatively March 29th at Executive West.
- Working on procuring tickets for E-Ball.
- Working with Travis to try to schedule an office Cleanup/Reorganization.
- Committee Meeting Friday @ 3:00pm.
Director of Student Affairs - Laura Harpring:
- DOSAF Committee Meeting is Friday, February 1st @ Noon.
Freshman Council President - Hannah Downs:
- Freshman Council is hoping to do an Outdoor Game Night on April 11th.
Business
Announcements:
- Travis misses his Black Leather Jacket. Contact him if found!
- NAESC National Conference is upcoming.
- UofL's new branding was released today. Check out louisville.edu
Old Business:
- None
New Business:
- Motion to Adjourn - Matt McConnell
- Second: Jared Hatfield
- Motion Passed
January 29, 2008
Director's Reports
President - Dick Jones:
- W.S. Speed Award elections will begin after elections.
- Apache and Crimebuster Car will be at E-Expo!
Vice President - Adam Pfendt:
- E-Expo registration is open! Please spread the word! http://www.engineering-expo.com
- Please spread the word about E-Expo!
- High School recruitment emails are being finalized.
Director of Administration - Travis Cook:
- Elections nominations will be January 31st and February 7th. Elections begin February 14th.
- Contact me to learn how to use the new computer system.
Director of Corporate and Alumni Relations - Matt McConnell:
- Marathon will be attending Corporate Expo. Still working on the Navy.
Director of Finance - Jordan Malof:
- Working on Judging Rubric - will be online ASAP.
- Committee meeting Thursday @ 1:00pm.
Director of Society Relations - Shannon George:
- All prebuilt competition information should be online by Thursday.
- Will hopefully have all rules ready ASAP.
- Looking into this years high school advertising.
Director of Student Activities - Andi Costanzo (Proxy):
- Mary is working on E-Ball Tickets.
- Michele is finalizing Executive West contract.
- St. Anthonys Fire, Jordan's band, may be playing at E-Ball.
Director of Student Affairs - Laura Harpring:
- Speed Info sessions at E-Expo are confirmed with Admissions.
Freshman Council President - Hannah Downs:
- Meeting is Friday @ 2:00pm in JS105.
Guest - Matt Clark
- Matt discussed his SGA action plan for the upcoming elections & "Cardinal Coalition"
Business
Announcements:
- Big thanks to Dr. Willing for helping with the Judging Rubrics.
Old Business:
- None
New Business:
- Motion to discuss Matt Clark's presentation - Matt McConnell
- Second: Shannon George
- Motion Passed
- Motion to close the floor - Matt McConnell
- Second: Shannon George
- Motion Passed
- Motion to Adjourn - Matt McConnell
- Second: Andi Costanzo
- Motion Passed
March 6, 2008
President - Dick Jones
Dick needs electronic copies of everyone's resume who is attending NAESC.
Vice President - Adam Pfendt
BIG Thanks to everyone who helped with E-expo!
We were shorthanded as far as council participation, but everyone worked harder to counter that.
Attendance was the largest in recent history!
We'll be re-ordering E-expo shirts. Make sure your registered on the Website with your T-shirt size!
Director of Administration - Travis Cook
http://www.speedcouncil.org - Register! Give Feedback!
If you would like to help migrate content, contact Travis!
Thanks to Jared for his help on the website.
All door codes will be erased at the end of the Semester.
Director of Corporate and Alumni Relations - Robert Caprara (Elect)
300 Companies attended E-Expo. Thanks to everyone for helping!
Director of Finance - Jordan Malof
No Report
Director of Public Relations - Jared Hatfield (Proxy)
All E-Expo pictures are on the SSSC Website via Flickr.
Director of Society Relations - Shannon George
Working on Society Cup. Will be Monday, March 24th.
Look to your emails for more information!
Director of Student Activities - Steven Ryan (Proxy^3)
No Report
Director of Student Affairs - Laura Harpring
Thanks to everyone who helped with E-Expo!
Freshman Council President - Hannah Downs
Thanks to everyone who helped with E-Expo!
Announcements-
SWE Mary Kay party - Friday March 7th @ 7:00pm in Vogt 314.
Enjoy spring break!
Old Business-
None
New Business-
Motion to open the floor for W.S. Speed Award Nominations - Adam Pfendt, second Matt McConnell
Persons Nominated: Sheryll Sison, Matt Stivers, Stephanie Sharp, Richard Lewis Jones
Motion to close floor - Matt Stivers, second Simone Caston
Motion to Adjourn - Matt Stivers, second Matt McConnell
March 20, 2008
President - Dick Jones
NAESC Attendees need to get Dick your Resume & Tour Information ASAP!
W.S. Speed Award will be voted on today!
Vice President - Adam Pfendt
Get E-Expo Feedback to Pfendt!
Filled out Campus Life awards for SSSC. Thanks to Alex, Shannon, Jared, and Mary!
We will be re-ordering E-Expo shirts. If you are not registered on the website, you won't get a T-shirt!
Thanks to everyone who helped out with the improptu Elections picnic yesterday!
Director of Administration - Travis Cook
Keep sending me website feedback!
Director of Corporate and Alumni Relations - Matt McConnell
Attended Alumni Meeting on Tuesday. Alumni are primarily working on the budget crisis as well as assisting in the Branding campaign.
Director of Finance - Jordan Malof
No Report
Director of Public Relations - Mary Soltys
No Report
Director of Society Relations - Shannon George
Society Cup Starts Monday
Engineers Without Borders is now in the process of becoming a Recognized Society.
Director of Student Activities - Steven Ryan (Proxy^3)
No Report
Director of Student Affairs - Laura Harpring
No Report
Freshman Council President - Hannah Downs
No Report
Announcements-
April 25th - Alumni Baseball Game
Old Business-
Motion to re-open W.S. Speed Nominations - Matt McConnell, second Matt Stivers
Motion to close the floor - Matt Stivers, second Matt McConnell
New Business-
Motion to vote on W.S. Speed Award - Matt McConnell, second Shawn Maurer.
Motion to Adjourn - Adam Hacker, second Kate Brandner
March 27, 2008
President - Dick Jones
A big thanks to everyone for the last year. This is Dick's last meeting as President.
Vice President - Adam Pfendt
If your not registered on the website for T-Shirts, register now!
Looking at reincorporating SSSC.
Directors Retreat is in two weeks!
Be at E-Ball, this Saturday!
Director of Administration - Travis Cook
la.speedcouncil.org is about to go live.
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Director of Corporate and Alumni Relations - Matt McConnell
UofL is now ranked 44th in the "Hottest College Girls" poll.
Director of Finance - Jordan Malof
Dean's budget is ironed out.
Director of Public Relations - Jared Hatfield (Proxy)
Keep Advertising E-Ball!
Director of Society Relations - Shannon George
Society Cup will be rescheduled for a later date.
Director of Student Activities - Steven Ryan (Proxy^3)
E-Ball is this weekend!
Director of Student Affairs - Laura Harpring
No Report
Freshman Council President - Hannah Downs
Still working on Event on April 11th, 3:00pm in Stansbury Park
Announcements-
Old Business-
None
New Business-
Floor yielded to Adam Pfendt, the new President of SSSC.
Motion to Adjourn - Matt Stivers, second Craig Richardson
April 3, 2008
President - Adam Pfendt
Several directors need proxies for this semester: DOPR and DOSR
Free food on April 10th: Two things with free food at the Red barn at the same time.
Shirt reorders for E-Expo was sent in.
E-Expo banner will be taken down soon.
The Cardinal's article about Ticket distribution is wrong! Updated information is available online.
Directors retreat this Friday. Go over schedule for next year. Will be setting goals for the upcoming year.
Looking into new office furniture from surplus. Also looking into improving the space in the office. Send Adam suggestions on improving the space. The chairs that were ordered for council a while back will not go to Council.
Vice President - Jordan Malof
E-Expo is a year away, no report.
Director of Administration - Travis Cook - Proxy: Jared Hatfield
Need people to help migrate minutes from the old site.
Anyone wanting to be acclimated to a rep spot should contact me - will have a full list next week. (Meant to have one this week)
Director of Corporate and Alumni Relations - Robert Caprara
No report
Director of Finance - Kent Matsuzaki
Planning on getting snacks next week
Director of Public Relations - Alex Halbileb
No Report
Director of Society Relations - Mary Soltys
No report
Director of Student Activities - Shannon George
No report
Director of Student Affairs - Ryan Leonard
No report
Freshman Council President - Hannah Downs
Still working on event
Meeting tomorrow - talk about possible postponing the event due to weather
Old Business-
None
New Business-
Motion to discuss House of Representatives - Dick
Second - Simone
Motion carried
Brian changed wording making the House of Representatives voluntary. If an RSO doesn't want to participate it doesn't hurt them. It also includes a sunset clause. The intent is to give RSO's a voice in the senate and reach out to more RSOs across the University.
Unlike the earlier resolution, this is not mandatory. However, the House will not have any enumerated powers.
Overall, council views this new resolution favorably.
Motion to close the floor - Dick
Second - Matt Stivers
Motion carries
Motion for council to set a date for providing free food - Adwait
Second - Matt Stivers
April 17th
Look into the budget to confirm there is enough money
Motion to close the floor - Simone
Second - Adwait
Motion to nominate student to SGA student of the month - Adwait
Second - Matt Stivers
The person who wins this award gets a red pass for a week. They also get a cardinal article and a website article.
Senators can not be nominated.
It would be possible to nominate a council member each month.
Nominations:
+Tom Burkhead
+Shawn Goose Maurer
+Matt Stivers (declined)
+Simone Caston
Tom and Simone tied, runoff.
A nomination for Tom Burkhead will be submitted online.
Motion to close floor -
Second -
Announcements-
IEEE: last two meetings. Next Wednesday is elections. CECS and ECE students are invited. Also, there will be a guest speaker on April 17th at 5:30.
April 15: SGA, Provost, and President are holding a tuition form. Will be in MITC or the Floyd theater.
Motion to Adjourn - Simone
Second - Matt
April 10, 2008
President - Adam Pfendt
SSSC Will be representing Speed School at a UofL Family Day.
April 25th- Alumni Baseball Game
Will be making a regulations addition regarding use of Council Resources
SSSC Won the "Spirit of Success" and "Best RSO" Award at the Campus Life Awards! Also, Senator Ahmed Awadallah won senator of the year award.
Vice President - Jordan Malof
No Report
Director of Administration - Travis Cook
Register on speedcouncil.org!
Director of Corporate and Alumni Relations - Robert Caprara
No Report
Director of Finance - Kent Matsuzaki
No Report
Director of Public Relations - Alex Halbleib
No Report
Director of Society Relations - Mary Soltys
Will be emailing socieities soon
Director of Student Activities - Shannon George
Upcoming Events: Volleyball league, frisbee tournament, Cheap Lunches, Speed Olympics!
Director of Student Affairs - Ryan Leonard
Absent
Freshman Council President - Hannah Downs
Spring event postponed til' Summer. Currently looking at May 30th.
Announcements-
Congratulations to Stephanie Sharp, this year's W.S. Speed Award Recipient.
NAESC Nationals is this weekend!
Please sign up and update your information on the Website.
Jared is stepping down as Editor of Speed News - need a replacement!
SAB's Rock the World Event - Free Lunch today at Red Barn!
tomorrow at Noon - BRB Pizza Fest! Come look at the cleanroom!
Old Business-
None
New Business-
Call for first reading of Bylaws - Travis Cook, DOA
- Primary change is formal addition of W.S. Speed Award. Travis notes that this is not the culmination of the Constitutional Revision Committee.
Motion to table bylaws - Matt Stivers, second Dick Jones.
Motion to approve Dr. Willing as our 08-09 Faculty Advisor - Simone Caston, second Shelly Willingham - Motion passes.
Motion to acclimate Dick Jones and Laura Harpring as 5th Year Representatives. - Matt Stivers, second Simone Caston - Motion Passes
Motion to acclimate Steven Ryan as 2nd Year Rep - Jared Hatfield, second Robert Caprara - Motion Passes
Motion to Adjourn - Matt Stivers, second Simone Caston
